Online Event Planner for Weddings and Special Events


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Friendly Buffalo Planner     |     DJ Planner     |     Photo Booth Planner     |     Video Planner     |     Photo Planner     |     Officiant Planner



 

 


Contact Information

Who is the celebration for?
 Bride and Groom 
 Bride and Bride 
 Groom and Groom 
 Not a Wedding 




Bride(s) & Groom(s) First & Last Names*




Event Date*



Bride and Groom's Phone Number*

For these types of questions, please include name first... "Jim: 555-555-5555".




Email*



Which One of You Should We Contact?



Best Time to Contact You?



Bride and Groom's Age

For these types of questions, please include name first... "Jim: 24".




Event Planner Name and Info



Name of Venue



Venue/Event Address





Venue Phone Number



Event Day Contacts

 

 

 

Event Information


Ceremony & Reception Same Place?

 Yes 
 No 

A fee is applied if the DJ needs to move or setup
equipment at a different location.




Ceremony Location?

Please include address if different from reception and
the location/area at the venue.





Reserved Ceremony Area?
(if at the Friendly Buffalo)

 Banquet Room
 Game Room
 Upstairs Terrace
 Other



Ceremony BACKUP Location?



Center Piece / Decor Setup Time?



Ceremony Time?



Ceremony Music Needed by Our DJ?
 Yes 
 No 

A fee is applied if not included in your package.




Ceremony Details and Music Wanted:

Ceremony Music Example:
Prelude (Seating Music & Groom/Seating Parents): Instrumental Mix
Processional (Wedding Party): Air on the G String - Johann S. Bach
Processional (Bride Entrance): Canon in D - Johann S. Bach
Sand / Unity Candle: Alison Krauss - When You Say Nothing at All
Recessional: Beatles - When I’m 64 (After Pronounced husband and wife)
Postlude (While guests are leaving ceremony site): Kool & the Gang - Celebration

We typically play romantic instrumentals of popular love songs while your guests are being seated (Prelude). If you want some specific songs for that time, let us know.  We start playing music about 20 minutes before the ceremony or when guests start to arrive.

Please include which wedding party members will be walking in to which song(s) (Processional), sand or unity candle song and song to play after the bride and groom are pronounced husband and wife by the officiant (Recessional). You may also choose to have a song that plays as guests exit the ceremony space (Postlude).

*NOTE: If you want your guests to hear your vows, please ask your officiant to hold the mic near you or pass it to you.  Many officiants don't do this.  It is up to you if you want to say it over the mic or not of course.





Reserved Dining Area?
(if at the Friendly Buffalo)

 Banquet Room
 Game Room
 Upstairs Terrace
 Other 



Guest Arrival Time at Reception?



Bridal Party Arrival Time at Reception?



Cocktail / Social Hour Start Time?



Grand March Introductions? Time?



Blessing / Prayer? Time?



Dinner Start Time?



Slideshow / Video Time?



Cake Cutting Time?



Speeches Time?



Dance Start Time?
(Approximate)



Late Night Snacks, Time?



Dance End Time?
(Approximate)




Number of Ceremony Guests?





Number of Dinner Guests?





Number of Children?





Reception Location?
(if different from Friendly Buffalo)




 

 

 

Decorations

 

NOTE: Candles cannot have open flames. Confetti and glitter is not allowed.
Only specific types of tape and 3M products can be used on walls for decor.

 

Main Entry Sign to Read?



Table Size(s) Number Needed?



Podium Needed?



How Many People at the Head Table? (Incude Bride and Groom)



Head Table Linen? Color?



Head Table Runners? Color?



Head Table Chair Covers? Color?



Head Table Chair Sash/Ribbon? Color?



Guest Table Linen? Color?



Guest Table Runners? Color?



Guest Chair Covers? Color?



Guest Chair Sash/Ribbon? Color?



Standard Set Flatware?



Gift Table Needed? Linens? Color?



Gift Card Box?



Guest Book Table Needed? Linens? Color?



Place Card / Escort Card Table Needed? Linens? Color?



Buffet Tables Needed? Linens? Color? Qty?



Hors d' oeuvres Station Needed? Linens? Color?



Late Night Snack Station Needed? Linens? Color?



Cake / Other Dessert Table Needed? Linens? Color?



Cake Knife and Server Provided?



Cupcake Stand - Wall Decor?



Cake Utensils?




Are You Providing Center Pieces?

 Yes 
 No 





Center Piece Details:



Center Piece Linens Squares?




Are you Providing Place Cards
(Assigned seating)

 Yes 
 No 





Reserved Seating for Specific Guests?
(Include how many seats needed)



Are You Providing Custom Napkins?



Napkin Details?



Any Tables Moved for Dance?



 

Vendors

Vendors
(Include Company Name and Contact Info)



 

Dining and Beverage Details

Hors d' oeuvres Station Details:



Dinner Type:



Menu Details:


NOTE:
No extra food may be removed (taken home) from a Friendly Buffalo event.

All food and beverage are subject to a 20% service charge, 6.875% sales tax and a 9.375% liquor tax.

Menu selection and final guest count MUST be submitted no later than 10 days prior to your event.


 



Special diet needs if any:



Cake and Dessert Details?
(how to serve, leftovers)



Late Night Snack Food Details:



Bar / Liquor Details:



Bar Staff Notes:



Wait Staff Notes:



Friendly Buffalo to Release Tables for Buffet?



Kitchen Notes:



Client Notes / Provisions:



If WedPhoria (In-House Services) is not Providing DJ, Photo Booth, Videography,
Officiant or Photograpy, Please Skip to the End and Submit the Form.

click here

 



Skip to:    Photo Booth Planner     |     Video Planner     |     Photo Planner     |     Officiant Planner     |     Back to Top



Disc Jockey Planner Banner

NOTE: If we are not providing DJ Services, skip this section click here.





DISCLAIMER:  Microphone failure practically never happens, but like every single electronic item on the planet, it will fail or quit working at some point.  We do always have a backup mic, but if the cordless mic is being used, and it quits working or is not working properly, in most cases the event will have to continue as is, without a microphone.  We can't run cables far enough in most cases to replace our cordless mic with our backup corded mic.

We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment… from camera's to speakers and microphones.  We CAN'T take any chances if it is going to rain.  If rain occurs during any part of an event… we must shut down immediately no matter what!  If we are completely covered by a shelter (including mic) then we are safe of course.




What Time Will / Should The DJ Setup?



DJ Setup Location?

Please include which room at the venue and where in the room.
Also, is it in-door or out-door?




How Would You Like Your DJ to Dress?
 Formal  Male DJ: A suite or formal button up shirt with tie or bow tie.
                          Female DJ: A dress or business suit style outfit.
 Semi Formal  DJ Polo, Dress Pants and Dress Shoes. 
 Casual  Still looks nice, but can wear shorts/jeans and tennis shoes.

 

Reception/Event Details


Number of Guests for Dance?




Will Alcohol Be Served?
 Yes 
 No 



Would You Consider Yourself
or Your Family Religious?



How Do You Feel About Explicit Lyrics?
 Keep the music as clean as possible
 Later in the night they are fine 
 We don't care, explicit is fine 




Social or Cocktail Music Needed By DJ?
 Yes 
 No 

A fee is applied if not included in your package.




Social Music Type:

Oldies:Play   Smooth Jazz:Play   Romantic Instrumentals:Play   Mix:Play




Dinner Music Needed by DJ?
 Yes 
 No 

A fee is applied if not included in your package.




Dinner Music Type:

Oldies:Play   Smooth Jazz:Play   Romantic Instrumentals:Play   Mix:Play




Prayer or Blessing Before the Meal?
 Yes 
 No 





Will There be any
Toasts/Speeches?
 Yes 
 No 

Even if we are Not Providing Dinner or Cocktail
Music, you Can Use our Mic Anytime.




What Type of Meal?
 Individually Served 
 Family Style 
 Buffet 
 Hors d'oeuvres 
 None 





Grand March? Introductions?
 Yes 
 No 




Grand March Time?




Grand March Song?

If you choose to have a song played during the march, it can be
difficult to hear each persons name when they are announced, but
it also can make it more fun for the wedding party and guests.




Bridal Party Names in Order:
If Applicable:



It can be very difficult to get everyone's full name correct. 
The DJ nearly always says FIRST names only.  Typically, guests
will look at the program if they want to know last names.




Are you Doing a Slideshow or Video?





When will the Slideshow/Video Be?

If you are getting projector / slideshow services from us, we require that you have a DVD or laptop ready to go at the venue ahead of time so it can be tested.  If possible, it is best to provide both a DVD and laptop as a backup.





Dances

Please List Song Title and Song Artist when listing songs.
 
Describe Your Perfect DJ




Your Favorite Type of Music?




Family's Favorite Type of Music?




Does Your Family/Friends
Typically Like to Dance?




First Dance?
 Yes 
 No 




First Dance Song: Need ideas, click here




First Dance Time?
 After Dinner, The First Dance of the Night 
 Later in the Evening 

Details:

Most people do their first dance and any other special dances (such as the Father/Daughter dance) to start off the dance portion of the reception, but some choose to do their first dance later in the evening.

*** In the past, it has worked best to do the First Dance after the meal to start the dance portion of the reception.  It gives the dance an official start and that's what most guests seem to be used to.




Father/Daughter Dance?
 Yes 
 No 




Father Daughter Song: Need ideas, click here




Mother/Son Dance?
 Yes 
 No 




Mother Son Song: Need ideas, click here



Wedding Party Dance?
 Yes 
 No 




Wedding Party Song: Need ideas, click here




Would You Like Us To Fade
The First Songs Out Early?
 Yes 
 No 

Often times the First Dance, Father/Daughter and Mother/Son songs are a few minutes long. Most people find that 2 minutes or so of the song is plenty of time to complete these dances. So if you want, we will fade the songs out early so the dances aren't so long.




First Open Dance Floor Song: Need ideas, click here

Leave This Field Blank if you want the DJ to choose.




Other Special Dances:




How Would You Like the DJ
To Handle Guest Requests?
 Use Your Best Judgment - Play Only Good/Appropriate Requests 
 Take And Play All Requests 

Comments:

Keep in mind that everyone has different tastes in music, some more "odd" than others.  Often times slow songs get requested more than dance songs so it can hinder the dance due to too many un danceable songs.  We recommend allowing the DJ to "use their best judgment".

You can request anything you want anytime of course.




Bouquet Toss?
 Yes 
 No 

Bouquet Toss Song: Need ideas, click here




Garter Removal?
 Yes 
 No 




Garter Toss?
 Yes 
 No 

Many people do different things besides tossing the garter. Some auction it off to the guests. Others will have a game or contest where the winner gets the garter (musical chairs or hula hoop contest). Please list if you would like to do something along those lines.



Garter Removal & Toss Song: Need ideas, click here




Dollar Dance?
 Yes 
 No 




Dollar Dance Music Type:



Specific Songs for Dollar Dance?

We can choose if you like.





NOTE: The following common songs and participation dances
often times work the best to get people on the dance floor and are almost always requested.

Chicken Dance: Play
Electric Slide: Play
Macarena: Play
Baby Got Back: Play
Cupid Shuffle: Play
Cha Cha Slide: Play
Hokey Pokey: Play
YMCA:



Would You Like to Have a Last Dance?
 Yes 
 No 




Last Dance Song:  Need ideas, click here




Other Notes & Comments:




Skip to:   Video Planner     |     Photo Planner     |     Officiant Planner     |     Back to Top



Photo Booth Planner Banner
NOTE: If we are not providing a Photo Booth, skip this section (click here)
   




DISCLAIMER: The Photo Booths use several types of electronics. In the very rare instance when a device or software should fail, we can still take pictures.   It is simply not feasible for us to provide backup of all of the equipment at every event.  If any equipment should fail, after the event, you will still get all the printed pictures, digital print files and original pictures.  We will help to organize the prints and you can send out strips with your thank you's to your guests.  We can also still post them online so everyone can still view and share them as well.  Just be aware that it is very rare for something to malfunction, but it is out of our control if it does.

We have a "NO DROP" and "NO WIND" policy for ALL of our equipment.  If it is dripping, raining or windy at any level it can wreck nearly any piece of our equipment.  We CAN'T take any chances.  If rain occurs or it gets windy during any part of an event, we must shut down immediately no matter what!  If we are completely protected by a shelter then we are safe of course.




   
Where Should We Setup The Booth?



What Time Should We Open The Booth?


Booth & Photo Options

Do You Want to Use Props?
(hats, wigs, glasses, etc)
 Yes 
 No 





Would You Like all the Photos to be
Uploaded to our Website?
(It is an extra $50)

 Yes 
 No 

We can post the pictures so all your guests can see them, download or share them if they want to.





Would You Like a Disc With
All The Hi Res Photos on it?
 Yes 
 No 





If So, Which Do You Prefer?
 SD Card (micro and adapter) 
 USB (with micro sd card) 
 CD/DVD 





Do You Want an Album/Scrap Book?
 Yes 
 No 





Want to Use Our Scrap Book or
Do you have your Own?
 Use Our Scrapbook 
 We are providing our own Scrapbook 

IF you provide your own scrapbook, we do not provide supplies; PENS, GLUE STICKS or TAPE IF NEEDED!


Our scrapbooks are 8x8 inches. 10 pages (20 sides) are included with the scrap book.  Pages are white and have sheet protectors.  We include silver markers and 2 sided tape IF you use our scrap book.




Please Describe How You Want The
Album or Scrap Book Put Together:

Please Explain: if you want 1 picture put in the book and a copy to go to each guest; how will the pictures be put into the book; do you want the guests yo write a message in the scrap book?


NOTE: The Photo Booth attendant is sometimes very busy, it is helpful if you want every guest to put a strip or print in the scrap book, to have a sign or a sample so people know what to do.   The attendant tries to tell each group what is going on, but sometimes it is too hectic to do so.




Please Choose a Print Option:
 Standard 4x6 Prints
 Classic Strips (2"x 6" - 2 strips print each time on a 4"x 6" print)
 Other, Please Contact Me

Photo Booth Sample Size

With this option, each guest will get a print and one will go into your album/scrap book if applicable. Final cut-down picture size is 3"x 2". We will print multiple 4"x 6" prints if needed so everyone gets a pic.


 

Photo Booth Sample Size

With this option, each group will get a 4"x 6" print that can be cut down to two strips. Final cut-down picture size is 2"x 6". We will print extra 4"x 6" prints if needed for a scrapbook and to make sure each guest gets a strip to take home with them.




Custom Text:

What would you like on the bottom of the prints?  Many Choose Name(s) and date or event name.

Custom Photo Booth Text Personalization




Please Choose a Font You'd Like:
 
 
 






Custom Text Color:

What would you like the color of the text to be on the bottom of the prints?




Print Background Color:

What would you like the background color to be? It can be any color... white is traditional.






Add-Ons You Want:

There is a fee for the add-ons, please explain and list above if you would like something. 

Click here to view add-ons.




Additional Booth Info

How Would You Like the
Attendant to Dress?
 Formal  Male: A suite or formal button up shirt with tie or bow tie.
                          Female: A dress or business suit style outfit.
 Semi Formal  Polo, Dress Pants and Dress Shoes. 
 Casual  Still looks nice, but can wear shorts/jeans and tennis shoes.




Can We Post a Couple Samples From the Booth to Our Facebook Page and Tag You?
 Yes 
 No 





Other Notes & Comments:





Skip to:   Photo Planner     |     Officiant Planner     |     Back to Top



Videography Planner Banner

NOTE: If we are not providing Videography, skip this section (click here)
   




DISCLAIMER: We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment.  We CAN'T take any chances.  If rain or inclement weather occurs during any part of an event, we must shut down immediately no matter what!  If we are completely protected by a shelter then we are safe of course.




Would you like to set aside time before or
after ceremony to get extra footage
of just you and your fiancé?

Footage such as: Couple walking/holding hands, CU's of rings, standing in the sunset, etc...




What is more important to you:
Long shots or Close-ups?


*Close-Ups (shoulders and up)
*Long Shots (full bodies)

NOTE: Depending on Ceremony layout, videographer may not be able to get one or the other.




Is the Videographer Free to Move
Up and down The Isle?







Is the Videographer Free to Move
In front of your guests?

NOTE: If Videography cannot be up front, it is nearly impossible to get good close-up footage




If so, about how much room will
there be between the alter and
the first row of your guests?

NOTE: Videographer needs, at the very least, 5 or 6 feet between the alter and the first row. Insufficient room will result in a loss of Close-Up opportunities.




Can The Videographer Place a Recorder
or/and Camera by the Officiant?







If Ceremony is indoors, can the
videographer set up lighting?

NOTE: Lights can be distracting to people, but will make an extreme difference in the outcome of the footage.





IGNORE THIS IF LISTED ABOVE
What Songs Will Be Played
for Your Ceremony?



Please include:
Prelude:
Processional (Wedding Party):
Processional (Bride Entrance):
Sand / Unity Candle:
Recessional (After Pronounced husband and wife):
Postlude (While guests are leaving ceremony site):




IGNORE THIS IF LISTED ABOVE
How many people/couples will be
walking down the isle including
bride(s) and groom(s)?


Please include the names and order of wedding party.




Will there be live music during ceremony?


NOTE: Live music is anything that is NOT played off a recording. (DJ's do not count as live music unless they are doing their own live mixes.)




Will There be any Speakers
Other than the Officiant?







What is Your Theme
or/and Decor Colors?





Want the Speeches Recorded?



Want the Cake Cutting Recorded?



Want the First Dance Recorded?



Want the Father / Daughter Dance Recorded?



Want the Mother / Son Dance Recorded?



Can the videographer set up
lights for first dances?

NOTE: Lights can be distracting to people, but will vastly improve the quality of the footage.

Lights will be taken down after first dances.


Want footage of the Grand March?



Do you want a copy on Blu-Ray?



Other Notes / Comments






Skip to:   Officiant Planner     |     Back to Top



Photography Planner Banner

NOTE: If we are not providing Photography, skip this section (click here)
 




DISCLAIMER: We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment.  We CAN'T take any chances.  If rain or inclement weather occurs during any part of an event, we must shut down immediately no matter what!  If we are completely protected by a shelter then we are safe of course.


 

 

IF it is a same sex wedding, we will try to capture the equivalent to each shot below and all applicable shots.  This is just a tool to help the Photographer(s).  This is NOT an exact guide to what you will be getting.  Uncheck any shots below that you don't want.

DESELECT ALL

Shots Before the Ceremony
Wedding dress lying over a chair
Zipping up or buttoning the wedding dress
Mother of Bride(s) fastening Bride(s)'s necklace
The Bride(s)'s garter
The Bride(s)'s veil
Bride(s)’s shoes peeking out from under dress
Bride(s) looking into a mirror
Bride(s) looking out window
Bride(s) & Bride(s)smaids putting on makeup
Bride(s) pinning corsage on mother/father
Mother/father holding Bride(s) bouquet
Bride(s) hugging parents
Bride(s) touching up
Bride(s) & parents leaving for ceremony
Groom(s) tying tie
Groom(s) looking into mirror
Groom(s) looking out window
Groom(s) pinning corsage on mother/father
Groom(s) hugging parents
Bride(s) & parents leaving for ceremony
 

Shots At the Ceremony
Outside of ceremony site
Guests walking into ceremony site
Bride(s) & father entering ceremony site
Parents being seated
Grandparents being seated
Maid of honor walking down the aisle
Bride(s)smaids walking down the aisle
Flower girl & ring bearer walking down aisle
Groom(s) waiting for Bride(s)
Ceremony musicians
Officiant
Altar or canopy during ceremony
Close up of Bride(s), just before her entrance
Bride(s) & father walking down aisle
Groom(s) seeing Bride(s) for first time
The back of Bride(s) walking down the aisle
Bride(s)’s father & Bride(s) hugging at end of aisle
Audience from the Bride(s) & Groom(s)'s view
The unity ceremony
Close up of Bride(s) & Groom(s) saying the vows
Wide shot of Bride(s) & Groom(s) saying vows
Exchanging the rings
Close up of h&s
The kiss
Bride(s) & Groom(s) walking up the aisle
Receiving line
Bride(s) & Groom(s) outside on steps
Guests throwing confetti/rose petals/birdseed
Bride(s) & Groom(s) hugging guests, etc.
Bride(s) & Groom(s) getting in car
Bride(s) & Groom(s) in back seat



Posed Wedding Photography Before the Reception

(These can also be taken before the ceremony)
Bride(s) alone (full length)
Bride(s) with Maid of Honor
Bride(s) with Bride(s)smaids
Groom(s) with Bride(s)smaids
Bride(s) with parents
Bride(s) & Groom(s) together
Bride(s) & Groom(s) with parents
Bride(s) & Groom(s) with families
Bride(s) & Groom(s) with entire wedding party
Bride(s) & Groom(s) with flower girl & ringbearer
Groom(s) with parents
Groom(s) with best man
Groom(s) with Groom(s)smen
Bride(s) with Groom(s)smen
 
During the Reception
Outside of reception site
Bride(s) & Groom(s) arriving
Bride(s) & Groom(s) greeting guests
Table centerpieces
Table setting
Bride(s) & Groom(s)'s table (head table)
Musicians or DJ
Guest book
Place card table
Closeup of Bride(s) & Groom(s)'s place card
Wedding cake
Groom(s)'s cake
Gift table
Decorations
Bride(s) & Groom(s) with guests at each table
Bride(s) with college alums
Groom(s) with college alums
The buffet or a dinner serving/plate
Bride(s) & Groom(s)’s first dance
Bride(s) & Father dancing
Groom(s) & Mother dancing
Guests dancing
Bride(s) & Groom(s) cutting the cake
Bride(s) & Groom(s) feeding each other cake
Toasts
Bride(s) & Groom(s) drinking champagne
Signing the marriage license
Bride(s) throwing bouquet
Groom(s) retrieving garter
Groom(s) tossing garter
Garter/Bouquet dance
The getaway car
Bride(s) & Groom(s) leaving party
Bride(s) & Groom(s) driving away





Photo's You Would Like / Photo Ideas?




Photographer Timeline For the Day
(Start and End Times - Approximate)





Is Flash Photography Allowed?
(Some Churches Do Not Allow It)




Event / Photo Locations
(If Different from above.
Please Include All Locations
and Location Details.)




Hobbies and Interests You Share
(May help us to think of fun/unique
photos and poses to do.)




How Would You Like the
Photographer(s) to Dress?
 Formal  Male: A suite or formal button up shirt with tie or bow tie.
                          Female: A dress or business suit style outfit.
 Semi Formal  Polo, Dress Pants and Dress Shoes. 
 Casual  Still looks nice, but can wear shorts/jeans and tennis shoes.




Other Notes / Comments




Can We Post Some Nice Pics to Our
Facebook Page and Tag You?
 Yes 
 No 





Meal Provided for Photographer





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Wedding Officiant Planner Banner

NOTE: If we are not providing an Officiant, you may skip this section (click here)
   



Would you like a Traditional
or Non-Traditional Ceremony?







About How Long Would You
Like the Ceremony to Be?




How Did You Meet and When?







At What Point or Moment did You
Each Know That "They" Were the One?


Please include the other persons name when explaining.
"Example: I knew BRAD was the one when..."





What Made Each of You Fall
in Love With The Other?


Please include the other persons name when explaining.
"Example: I knew BRAD was the one when..."





Who Proposed and How?


Please include the other persons name when explaining.
"Example: I knew BRAD was the one when..."





Future Plans Together?


Please include things like starting a family or having more children, work, house, etc.




Annoying Habits or Topics
That Cause Arguments?






Things You Love to do Together?






Anything Else You Would Like Us to
Know or Share With Guests?






Would You Like a Prayer Said During the Ceremony?






Do you Want Any Readings?
Typically Bible Versus or Poems.






Are You Planning to Have a Sand / Unity Ceremony?
We do not supply candles or jars.






Do You Want to Use Traditional Vows or Use Your Own?

Traditional Vows:
I, Jane, take you, Joe, to be my husband
to have and to hold from this day forward,
For better or worse
For richer or poorer
In sickness and in health
Till death do us part.







Would You Like The Officiant to Give
You The Microphone so Guests
Can Hear Your Vows?
 Yes 
 No 







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